As we mentioned before and as you know it, planning a wedding is indeed challenging. The stress could be daunting and sometimes could get the best of you. Hence, some couples employ a team to work with them to co-plan, organize, and execute the wedding plan. We use the term ‘co-plan’ because as the couple, you basically have the whole idea what your wedding should look like but you just do not know how to execute this idea or you do not have the luxury of time to put it to action. This is where a wedding planner comes in.
We recently had the chance to chat with Queenie Rodriguez of Vanilla Sky to talk about planning your wedding and working with a wedding planner. The ever-bubbly and enthusiastic, Rodriguez, is the Creative Director of this team which mission is “to elevate celebrations into a happy art of careful and creative planning and execution while providing the celebrants with expert assistance on budget handling, logistics, ergonomics, technical details, and manpower”. Rodriguez is armed with a degree in Interior Design from the Philippine School of Interior Design and the De Lasalle-College of St. Benilde, and she provides technical knowledge on event essentials such as color theory, elements and principles of design, lighting, and space planning. Together with her husband, she manages a Lights and Sounds company that provides her with training on show production—an essential part of event coordination.
Here are the 5 Facts on Planning Your Event by Queenie Rodriguez:
- Do I need a Wedding Planner?
For many of us, having no time to plan your wedding might cause delay and postponement of this important occasion. Many times, postponing is not an option. If your job or business does not give you the freedom to be hands-on, or most importantly, on the financial side, if paying a certain amount for a wedding planner to act as your secretary or Event planning officer will enable you to be more productive and use your time in more profitable activities, then hiring a wedding planner is for you.
Some brides would need a Wedding Planner who will conceptualize for her, plan everything and just present the concept boards to her and basically do everything.
Some brides have their own ideas and concepts already, and would even love to DIY if time permits, and even have a network of suppliers of her own, but is just simply too busy to organize it. She would need a Wedding Planner to keep track of her ideas and help her maximize her available time.
- What can I expect from my Wedding Planner?
Just like in running your business or working for your boss, when you appoint a certain staff to get details and organize a certain assignment for you, so will your Wedding Planner be in charge of the progress of planning your event. It will also remove a lot of guess work as to the reliability and credibility of your other wedding suppliers, since your Wedding Planner will provide you a heads up on the back ground of these suppliers.
Your wedding planner should not force you to take her recommended suppliers. On the other hand, do keep in mind that when your wedding planner recommends suppliers to you, that would be for a very good reason.
Quality and prices change over the years, and your Wedding Planner will keep you up to date on the latest options available.
- What is the difference between Full Coordination and Half?
The reality is it is hard to quantify what is Full and Half. For Vanilla Sky, we quantify the Wedding Planning service only after a thorough interview and consultation of the client. Then after listing the planning services, that’s when we can actually quote a price. The printed packages are for illustration purposes only since clients are more familiar with the terms Full and Half Coordination.
- There are so many events coordinators, how do I choose?
The most primary reason for choosing a team to work for you is how comfortable you are with them. The same way you will be choosing suppliers like your Makeup artist and caterer. This is because the market is very competitive.
But although there are many good events coordinators out there, unfortunately there are many who are also not truly specializing in this line. The first thing to do is to short list the authentic, established, and reliable suppliers. Then that’s when you choose base on the budget, the qualifications, and the personal service quality you experience upon your consultation.
- I have many friends and relatives who can volunteer to do my On-the Day Coordination, must I still get a Coordination Team?
Despite the good intentions of well-meaning friends and relatives, engaging a professional team trained in logistics, production, lights and sounds, theater and stage, and general event management is still the best option. For a reasonable fee, you get such a team and more, for they have uniforms, radios, and an invaluable network of suppliers and up-to-date information on the current best suppliers of goods and services in the industry. Furthermore, coordinating the event actually takes a lot of time, and manual effort, which, if your friends and relatives are guests at your wedding, would hinder them from having a relaxed, good time. In the long term, we don’t want them to think of your wedding as a day that they got stressed out.
Many couples, nowadays, become more hands-on when it comes to planning and organizing their wedding. This is their wedding, after all. They go for DIY to reflect their commitment and personalities, and to save money. But looking for and hiring a wedding planner would not hurt either, if you want ease and efficiency.
Women have always this inexplicably glow during their weddings. Brides are so divine you will just utter, “She must be the most beautiful bride has ever walked down the aisle.” While we cannot discount the fact that women have natural inner glow, we must also commend the makeup artists who help them enhance their radiant and resounding beauty.
While there are several competent makeup artists in town, it is necessary for the bride-to-be (also for the groom and the entourage) to find the right hair and makeup artist who will help her unleash that awesomeness. It is not only important that the artist has laudable portfolio and long list of clienteles, but also an artist who can forge both personal and professional relationships with everyone, including the entourage and other suppliers.
We sit down with the international airbrush specialist and professional bridal makeup artist, Hazel Gonzales, to talk about finding the right artist for every bride. For those who do not know Gonzales, which we highly doubt, she has travelled around the globe to perfectly craft her skills, leading her to put up her own upscale makeup and photography studio, the HG studio.
Here she lists down 7 essentials tips:
- Know your working budget. Wed-to-be’s must keep in mind how much you are willing to allot for hair and makeup. Remember that you are also going to pay for the gown, reception, and others. You must also decide whether or not you are shouldering the payment for the hair and makeup of your entourage. If yes, then have a list of the names of your bridesmaids and ninangs to be included.
- Search for makeup artist. Look for a makeup supplier on the internet or if you have employed a wedding coordinator, work with them well and ask for a list. You may also ask your relatives and friends who already got hitched for referrals. This will be more helpful as you can ask for their feedback. And if you are an avid reader of blogs, especially Merry to Marry blog, then you will read about their works and see their official websites and contact numbers.
- Check the makeup artist portfolio. Since the world is more technologically savvy unlike before, these artists have their own websites now, showcasing their works. Take advantage of visiting their social networking pages as you can see comments and feedback from others.
- Have a short list. Once you gather and check their portfolios, it is necessary to choose at least 3 makeup suppliers that you prefer. Keep it as short as possible.
- Call them. With your top 3 or so suppliers, get your phone and dial the contact numbers of these artists. Inquire through phone about the rates, their schedules, and other matters.
- Meet the suppliers. After calling them, it is now time to meet them personally. Here, you will have the feel who among the suppliers can help you achieve your desired look and not only who is after milking out your coffers. The artist should be able to empathically listen to your needs and wants and not the other way around. Do not let the artist hijack your look. Of course they can advise and recommend things, but the final say will be yours. This is also an important stage where you can feel who you can work with better. Before deciding, ask these suppliers to have a makeup test on you.
- Book the makeup artist. It is crucial that you have a reservation with the makeup supplier. Do not rely on verbal agreement. Have at least a pencil reservation or any agreement with the supplier.
Also, here are some of the works of Hazel Gonzales. Be enthralled with these stills: